Administrative Assistant – Police Records Division

Position Summary:

The Township of Kalamazoo Police Department (TKPD) is seeking a full-time Administrative Assistant.  The position requires proficiency in word processing, records management, working with the public in a professional manner, and the ability to pass a rigorous background investigation.  Prior administrative experience is preferred. Some remote weekend on-call work is required. This position requires in-office work Monday through Thursday, 7:00 a.m. until 4:30 p.m. and the option to work the remaining four hours of the work week from home on Fridays. TKPD is an equal opportunity employer and a marijuana-free workplace.

• Pay Range: $20.61 to $24.73 per hour, depending on qualifications. Includes full benefits package.
• Supervised by:  Records Supervisor
• Apply online or download the application and submit, along with resume and cover letter, via email to applications@ktwp.org.
• Incomplete applications will not be considered.
• Last date to apply: May 10, 2024

Examples of Work:

• Answer incoming calls to the police administrative offices and direct callers appropriately.
• Receive and screen visitors to the police administrative offices.
• Take messages, make calls and contacts, and arrange appointments for various office staff.
• Create and maintain filing systems, both electronic and physical.
• Sort and distribute incoming mail.
• Utilize records management system and other law enforcement-specific platforms.
• Transcribe police reports and submit them to the Office of the Prosecuting Attorney or Township Attorney.
• Participate in weekend on-call rotation for in-custody case submission to the Office of the Prosecuting Attorney.

The above statements are intended to describe the general nature and level of work being performed by a TKPD Administrative Assistant. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Employment Qualifications:

• Administrative experience: 1 year (preferred)
• Education: Possession of a high school diploma or equivalent is required. College degree preferred.
• Keyboarding: 75 words per minute (preferred)
• Basic proficiency in Microsoft Office, Word, and Outlook email.
• Detail-oriented, diligent, and interfaces well with the public.
• Able to learn statutes and comply with federal and state laws pertaining to criminal justice information and records retention.
• Eager and able to learn various facets of the criminal justice system.
• Able to demonstrate proficiency in transcription, grammar, and sentence structure.
• Ability to maintain confidential and sensitive information.

The qualifications listed above are guidelines. Other combinations of education and experience which could provide the necessary knowledge, skills, and abilities to perform the job should be considered.

Physical demands and working conditions: While performing the duties of this job, the employee is required to stand, bend, walk, kneel, and infrequently lift and/or move items of moderate weight.